- 8.06.01 - Authority
- 8.06.02 - General Regulations and Enforcement
- 8.06.03 - Departmental Parking
- 8.06.04 - Bicycles
- 8.06.05 - Vehicle Registration
- 8.06.06 - Permit Registration and General Guidelines
- 8.06.07 - Permits Usage and General Guidelines
- 8.06.08 - Temporary and Replacement Permits
- 8.06.09 - Special Permits
- 8.06.10 - Alternative Transportation (N/A at this time. This section established for future use.)
- 8.06.11 - Contractor and Construction Parking Permits
- 8.06.12 - Vendor Permits
- 8.06.13 - Parking Violations and Fines
- 8.06.14 - Appeals
Section 8.01.00 - PAWPRINTS BOOKSTORE
8.01.01 - CASH CONTROL POLICY
All bookstore cash sales should be recorded on a cash
register so there will be a dated, chronological record
of entry. All other cash receipts (commissions, vendor
refunds, etc.) should be listed on a deposit form by the
accounting clerk and taken to the Business Office on a
Each cashier will be responsible for their cash drawer
during their shift. At no time should two cashiers use
the same drawer. The register should be cleared at the
end of each shift and then be balanced by the
cashier. The Accounting Clerk will then verify and
complete the daily report.
All unattended monies
should be secured in a locked drawer or safe. All
deposits should be made immediately after reports are
complete. Campus Police should be contacted when large
sums of money are transferred.
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8.01.02 - DAILY REPORT PROCEDURE
The cash registers are cleared by performing a daily
count out register function. The register is ready for
the next workday. Daily sales are removed.
The MC/Visa charge forms are added and any credits are
added separately and then subtracted from the total
charges to give the total charge transmittal. To
complete the batch and prepare the transmittal:
1. Batch Total Slip (see Exhibit 8.01 – A)
2. Record the batch number displayed on the credit card
3. Compare the sales total with the total from the
charge forms. If they match, write the total on the
4. Compare the returns total with the total from the
credits/returns. If they match, write the total on the
5. Compare the total of sales and credits and be sure
they match. Record the total on the Bookstore Daily
Sales & Cash Report.
6. If either the sales or credits do not match, compare
each register transaction with the amounts recorded on
the credit card verification report by register number.
In a secure area, the drawer should be counted down to
leave $300 in coin and bills. Money should be counted
twice; big bills should always be on top. Totals are
listed on the Cash Listing Report (see Exhibit 8.01.B)
and the figures transferred to the Daily Sales and Cash
Report (DSCR) (See Exhibit 8.01.C).
Checks are added twice and kept in the order in which
they are added. The calculator tapes are rubber banded
on top of the checks. The adding machine tapes are
clipped to the top of each batch.
Transfer the totals for each department, sales tax, and
total sales to the DSCR.
Cash over/short can now be determined by comparing the
total of cash, checks, and MC/Visa sales with register
tape total, less the total refunds, voids, and MC/Visa
If the cash over/short is $5.00 or more, the Bookstore
Manager should be immediately notified.
The accounting clerk will complete the DSCR and verify
that the cash, checks, and charges noted by the cashier
are correct. The white and yellow copies of the refunds
and voids should be separated; the white copies go to
the Business Office and the yellow copies are kept in
the Bookstore. Deposits should be made to the Business
Office by 3 PM each day because deposits made after 3 PM
may not be processed until the next day.
A copy should be made of the DSCR before the original is
packaged with all media. The daily report is now ready
to be taken to the Business Office.
The cashier at the Business Office will verify the
cash. The Bookstore’s copy of the DSCR should be
initialed by the cashier and dated by the date machine.
Within a few days the Business Office will mail the
Bookstore a receipt verifying the deposit. This receipt
should be compared to the copy of the DSCR and stapled
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PAYMENT FOR MERCHANDISE POLICY
Checks, cash, Master Card, Visa, American Express, and
CatCash are acceptable as payment for the purchase of
merchandise in the Bookstore.
Some points on accepting checks:
1. Checks must have an imprinted account number on them;
counter checks which have the account number written in
are not acceptable.
2. Checks must be payable to “Paw Prints Bookstore;” two
party checks which are payable to another party are not
3. All checks should have the customer’s GCID or valid
driver’s license number.
4. The writing on the check must be legible; especially
the written amount of the purchase.
5. Traveler’s Cheques are acceptable. Be sure both
signatures of the customer look identical.
6. Customers may write checks for $5.00 over the amount
of purchase if the above conditions are met. The
Bookstore does not cash checks; customers wishing to
cash checks should be referred to the Business Office or
a local bank.
7. Cashiers should always place their initials in the
upper right-hand corner of all checks accepted.
8. If any writing appears on the back of the check it
must be confined to the 1½” space on the trailing edge
of the check. The trailing edge is the left edge as you
look at the front of the check. If anything is written
outside of the 1½” limit, it may cause the check to be
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8.01.04 - ACCEPTING MASTERCARD/VISA/AMERICAN EXPRESS
1. Minimum acceptable charge is $1.00
2. Ring the sale on the cash register as you would a
3. Slide the customer’s card through the terminal
up-side down with the stripe to the right.
4. Enter the amount of the sale and press “Enter.”
5. Register terminal will perform authorization or
decline credit card transaction.
6. Have the customer sign the sales draft and give them
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8.01.05 - CUSTOMER RETURNS/REFUND POLICY
The Bookstore offers refunds or adjustments as a
courtesy to those students who have changed classes. The
key points of the policy are as follows:
1. All requests for refunds or adjustments must be
accompanied by a cash register receipt.
2. Textbooks are eligible for a full refund or exchange
up to 10 days from the first day of class.
3. New textbooks must be in mint condition with no
writing or marks of any kind and unopened if purchased
in shrink-wrap material. Used textbooks must have price
stickers left in place.
4. If a new book has been written in or damaged, it is
5. If the customer does not have a receipt or has
exceeded the return date, suggest returning the book at
buy-back during finals.
6. Defective new textbooks will be repaired or replaced
depending on the nature of the defect.
7. Items other than textbooks are eligible for a refund
within two weeks of purchase with a cash register
receipt. Items must be in “new” condition; clothing
cannot be worn or washed.
8. Items on sale are not refundable; sale clothing may
be exchanged for another size.
9. Trade books are not returnable.
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8.01.06 - PREPARING REFUNDS
All refunds should be handled by a regular employee
appointed by the manager. To prepare a refund, fill out
the Refund Voucher form (see Exhibit 8.01.D) completely
including the title of the book or description of the
item, price paid, and the date. Have the customer print
his/her name, write his/her GCID number, and sign the
form. Circle and initial the amount(s) refunded on the
receipt and return it to the customer.
If the purchase was paid for in cash or by check the
customer may go to the cash register and be paid the
amount of the refund in cash in exchange for the Refund
If the purchase was paid for with a charge card (the
receipt will have “CC” written on it) using the
1. Press refund button on register.
2. Scan items being returned and verify charges are
correct with purchase receipt.
3. Press total button.
4. Select tender (credit card).
5. Slide the customer’s card through terminal.
6. Have customer sign refund receipt printed by
7. Place signed receipt in register drawer and give
customer a copy of receipt.
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8.01.07 - VOID PROCEDURE
A void report should be filled out by the cashier for
all errors which have been rung into the cash
register. An example of a Void Report (register tape) is
shown in Exhibit 8.01.E.
As soon as an error is discovered, the cashier should
hit “Total” and enter an amount tendered equal to the
Remove the receipt and immediately complete the Void
Report before re-ringing the sale. Customer should sign
the void receipt. Place the completed form in the cash
register drawer. It is important that this form be
secured as its loss will result in a shortage.
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8.01.08 - INSTITUTIONAL BUSINESS ACTIVITY POLICY
1. Related Activities:
The primary mission of Georgia College is the creation
and dissemination of knowledge. In carrying out this
mission, it is often desirable for the institution and
its affiliated units to provide goods and services for
fees which enhance, promote, or support its
instructional, research, and public service functions
(including co-curricular activities) in order to meet
the needs of the students, faculty, staff and members of
the public participating in institutional events.
Business activities shall be established and carried on
only pursuant to and in accordance with, an
authorization and statement of purpose approved by the
institutions’ governing board. Each business activity
shall meet the following three conditions:
a. The activity is deemed to be important in the
fulfillment of the institution’s instructional,
research, or public service mission;
b. The activity is needed to provide an important good
or service at a reasonable price, or reasonable terms,
and at a convenient location and time; and
c. The activity is carried out for the primary benefit
of the campus community, but with sensitivity to the
2. Unrelated Activities:
Business activities not falling within the guidelines
established above may be “unrelated business income”
activities. The institution should comply with
applicable laws and regulations pertaining to such
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8.01.09 - CHARGE ACCOUNTS WITH GEORGIA COLLEGE BOOKSTORE
Purchases for individual or departmental use (other than
Georgia College Foundation) cannot be
charged. Individuals must pay for all purchases at the
time of receipt.
1. PURCHASES UNDER $25
a. College departments utilizing state funds may use
petty cash for purchases under $25 (see Section 4.02).
2. PURCHASES OVER $25
a. If the purchases are over $25, the Commitment Request
form must be processed (see Section 6.04.18). This
includes Fund 10 (Educational and General) and Fund 50
(Auxiliary) accounts. Please plan for purchases through
the commitment request system to take at least one
week. The Purchasing Department will issue a Field
Purchase Order authorizing the Bookstore to charge the
merchandise to the departments.
a. Groups and organizations which are funded by Student
Activity fees may charge items at the Bookstore. These
purchases are subject to Georgia Sales Tax.
b. Charging by any organization is at the discretion of
the organization’s advisor or its president.
a. Individuals may charge purchases to the Georgia
College Foundation if they can supply the account number
5. RESIDENCE LIFE
a. Residence Life may charge purchases under $25, but
departmental items need to go through the commitment
a. Agency accounts may charge items if they know the
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Section 8.02.00 - GCSU DINING SERVICES
Section 8.02.01 - MISSION
A. GCSU Dining Services Mission
GCSU Dining Services, an integral part of GCSU's learning
environment, enhances the quality of campus life.
Committed to modeling excellence in customer service, it seeks to
provide boarding plans and varied retail dining options that exceed
student desires at reasonable prices for a self-sustaining
B. Sodexho Dining Services Mission
To create and offer services that contribute to a
more pleasant way of life for people wherever and whenever they come
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Section 8.03.00 - OLD GOVERNOR'S MANSION MUSEUM
Section 8.03.01 - MISSION
The Old Governor's Mansion Museum Store, an integral
part of GCSU's learning environment, seeks to enhance the quality
of campus life by helping preserve GCSU's and Milledgeville's
cultural history while providing quality merchandise including
mementos and souvenirs.
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Section 8.04.00 - HEALTH SERVICES
Section 8.04.01 - MISSION
The mission of Student Health Services is to provide
quality, professional care in times of illness and injury and to
promote wellness through health education and activities related to
attaining and maintaining healthy lifestyles.
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Section 8.05.00 - BOBCAT CARD
Section 8.05.01 - MISSION
The Bobcat Card Office, an integral part of GCSU's
learning environment, seeks to enhance the quality of campus life by
providing for convenience, physical and financial security, and
identification for GCSU students, faculty, staff, and visitors
through excellent customer service and the use of the Bobcat Card.
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Section 8.06.00 - PARKING & TRANSPORTATION
A. Authority from the Board of Regents
1. “…The government, control and management of the Georgia
College &State University, hereby referred to as GCSU, and
all of the institutions in said system shall be vested in
the Board of Regents of the University System of Georgia.”
Georgia Constitution, Article VIII, Section IV, Paragraph
2. By virtue of the powers granted to the Board of Regents
of the University System of Georgia by the Georgia
Constitution, the Board of Regents has the authority to
adopt bylaws and policies for the management and governance
of its member institutions. The Board of Regents further
elects a Chancellor of the System, under whose supervision
the presidents of the various institutions are given
responsibility and authority to promote the efficient
operation of the same.
3. In accordance with BOR Policy 702.2, Auxiliary
Enterprises Revenues and Expenditures. The GCSU Parking &
Transportation Services Department is delegated authority
and responsibility for the administration of parking
regulations and procedures designed to promote a safe and
efficient parking system. These regulations
a) establishing fees for specific parking privileges.
b) immobilization and/or impoundment for various unsafe,
illegal parking practices or habitual/repeat offenders.
c) issuance of citations and establishment of fines for
infractions of parking regulations.
d) developing a fair and equitable collections process
utilizing academic and/or payroll functions to ensure debt
8.06.02. General Regulations and Enforcement
A. Driver Responsibility
1. All persons registering or operating motor vehicles on
campus are responsible for knowing the rules and regulations
governing parking and traffic.
2. The responsibility of finding a legal parking space
rests with the vehicle operator.
B. Hours of Enforcement
1. Enforcement of parking lot restrictions is generally in
effect from 8:00 a.m. to 5:00 p.m. Monday through Friday,
each day GCSU is in operation. This includes break periods,
and during final exams unless posted otherwise.
1) Reserved spaces that are for the use of a single permit
holder are restricted at all times.
2) Special events enforcement will be announced via email
through Official, Student, Announce lists and will be
annotated on appropriate general information web sites as
2. Parking Services will follow an intersession schedule
when class is not in session and the campus is still open
for business. Student lots around campus will be open to all
valid student permit holders. This information will be
posted on the current announcements section of the GCSU web
site and in the Parking Services web site.
C. 24 Hour Restricted Areas
1. Departmental use 24 hour reserved spaces.
2. Shuttle stops: no parking at anytime in a Shuttle
3. Loading Zones: Valid GCSU permit holders may
utilize the loading zones for no more than 20 minutes or
posted times. If the vehicle needs more than the allotted
time posted, a call for a documented clearance to exceed
this prescribed time must be made to the Parking &
4. Construction zones are limited to marked contractor
vehicles inside the designated area.
5. 24 hour restrictions also apply to designated tow away
zones, handicap spaces and blue access zones, yellow zones,
fire lanes, bus stops.
6. Parking in any illegal or unsafe manner at any time is
prohibited and may result in citations and/or impoundment.
D. Patient Parking
1. The GCSU Health Center has two spaces allocated in Lot 25
(Circle Dr, between Library and Beeson Hall) for patient
parking. A Health Center pass must be displayed. If a
citation was issued a document from the Health Services
Center indicating the time spent for the appointment must be
presented to the Parking & Transportation Office within 14
calendar days to avoid the fine. Persons not receiving care
within the clinic and parked in these slots may be towed.
E. Designated Visitor Parking Areas
1. The Old Governor’s Mansion Museum and GCSU Museum are
part of the GCSU campus. GCSU students and employees are
not authorized to utilize the visitor spaces during
enforcement hours to visit these venues.
2. Visitor spaces and lots within the GCSU campus are
clearly marked and are limited to 20 minutes without a
Visitor Permit. GCSU students or employees (full or
part-time) are not considered visitors and therefore not
authorized to utilize the visitor spaces during enforcement
3. Departments may request Visitor Permits by coordinating
with GCSU Parking & Transportation Services prior to the
visitor arriving. Special permits will be issued by Parking
Services to identify visitors’ vehicles and the duration
a) Departments are accountable and responsible for ensuring
all visitors to their area are made aware of proper parking
b) Citations issued to departmental visitors for lack of
department coordination will be the responsibility of said
F. Handicap Parking
1. Disabled drivers must register with Parking Services and
be assigned a permit for GCSU parking lots. Handicap
placarded vehicles without a permit assigned will be treated
as a visitor and time limits enforced. See Special Permits.
2. All vehicles must display a state issued handicap
placard or license tag and a valid GCSU permit with the
appropriate registered hangtag affixed when parked in a
designated handicap space or risk being towed at owner’s
8.06.03. Departmental Parking
A. Cooperating with university departments
1. Parking Services will work with departments with unique
parking needs and whenever possible develop solutions to
accommodate them. Any situations that require consultation
with management should be done in advance to allow for
communication, planning and agreement among all parties.
B. State Vehicles
1. State and GCSU Vehicles owned by university departments
must be visibly marked as such or display an appropriate
GCSU parking permit. These vehicles may be assigned specific
lots where parking is authorized. If the vehicle is being
used to transport high visibility or distinguished visitors,
coordination with Parking Services needs to be accomplished
to alleviate any potential problems.
2. GCSU/State Vehicles should not park in Visitor spaces or
designated spaces (i.e. Reserved, loading/unloading) without
prior coordination from Parking Services.
C. Visitor Passes
1. Visitor Passes allow departments to provide parking for
guests and visitors in the campus lots. These passes are
requested from Parking & Transportation Services. A
temporary pass will be issued to the Department prior to the
2. Departments are responsible for properly informing
guests/visitors where and how to use visitor passes.
Specifically, instruct visitors to place the pass on the
left front dash of their vehicle in plain view, and to only
park in the lot specified or instructed. Failure to use the
pass properly may result in citations, impoundment or
3. The visitor pass will indicate which lot(s) is/are
available for their use. Individual or paired passes may be
accommodated in most lots. Requests for more than three
passes will require parking in less utilized lots:
a) Lot 1, Centennial Center
b) Lot 30, West Campus
1. Registration of bicycles is not required. However,
cyclists are encouraged to register their bikes with GCSU
Public Safety in case of loss or theft.
B. Bike Racks Only
1. Bicycles are prohibited from being chained to handrails
as a matter of safety and should only be locked to bike
C. Abandoned Bicycles
1. Any bicycle that is chained or otherwise secured to a
rack or other University property that is determined to be
abandoned will be removed. If the bicycle is registered with
the police department, reasonable efforts will be made to
find the owner. Otherwise, it will be disposed of.
8.06.05. Vehicle Registration
A. Motorcycle and Moped Registration
1. For the purposes of this document, mopeds will include
all two wheeled motorized vehicles under 50 cc.
2. A permit must be obtained for any motorcycle or
3. Motorcycles, mopeds and scooters are prohibited from
parking in bike racks, fire lanes, yellow zones, sidewalks,
handicap spaces, access zones, unauthorized spaces, parking
decks or regular vehicle spaces.
4. Motorcycles with a valid GCSU permit may park in any
designated motorcycle space on campus.
a) Motorcycles must park in designated motorcycle spaces
within a lot.
b) Motorcycles are not allowed to park in standard vehicle
spaces unless the lot does not have specified motorcycle
spaces or the designated spaces are full.
5. Mopeds and scooters with a valid GCSU permit will be
allowed to park in designated motorcycle spaces only.
6. All violations involving motorcycles, mopeds and
scooters are subject to citation. Immobilization and towing
regulations will be enforced.
B. Automobile Registration
1. All vehicles parked on the property of GCSU must display
a valid state license tag or visible vehicle identification
number (VIN) or be subject to immobilization.
2. Current GCSU photo identification or electronic
signature in the form of MyCats login and verifiable state
vehicle registration information must be presented to
purchase a permit.
3. The applicant should register the most likely vehicle to
be driven to campus. Secondary vehicles which may be parked
on GCSU property must display a valid parking permit which
may be transferred between vehicles.
4. An individual may not register a vehicle for another
person except co-registration among family members.
5. Permits are intended for the use of the permit holder
only and remain the property of GCSU while valid. Persons
found using or possessing permits issued to another person
may be cited accordingly.
6. Permits should be removed from a vehicle before transfer
of ownership. Parking Services should be notified when a
vehicle is no longer the individual’s responsibility,
especially if the tag is transferred. Verification of this
transfer must be in the form of a copy of the title transfer
document, or notarized bill of sale, or state vehicle
C. Evidence of Registration or Permit Display
1. Cars, trucks, and similar vehicles:
a) Removable windshield decal or temporary permits must be
displayed on the bottom, driver side of the front
b) Hang tag permits must be displayed from the rearview
mirror such that the entire permit number is visible and the
expiration date faces the windshield.
c) Convertibles, jeeps, or other open top vehicles that may
leave a hang tag unsecured may be issued special decals to
be permanently affixed to the windshield. This decal is only
valid for the registered vehicle.
2. Motorcycles or similar vehicles:
a) Motorcycles must display valid permanent decals on the
front or back fender for visibility.
8.06.06. Permit Registration and Payment Guidelines
1. Registration - Students may register for permits, valid
the following fall, once online registration is announced
via email. All registrations must be accomplished through
individual MyCats accounts. Failure to accomplish on-line
registration could result in extended waiting times and
lower priority during initial permit pick-up in the fall.
a) Temporary permits may be printed and used until the
expiration date shown at which time a permanent permit must
b) Permits are valid for a specific academic year aligned
with the beginning of the fall term.
2. Mid year purchases - a transfer student may obtain a mid
year permit at any time.
3. Payments – Student parking permit costs are included in
Student Fees paid at the beginning of each academic term.
No additional costs are required.
1. Registration- All employees should register no later
than the last summer term for annual permits valid the
a) Reserved permit holders are not guaranteed a previous
year’s allocation and must justify their requirement
annually. (See Special Permits section)
2. Payroll Deductions - Permanent faculty and staff may
choose to have permit fees payroll deducted. Current
Internal Revenue Service regulations allow this to be a
pre-tax option of the employee. Changes in employment status
may affect payroll deduction eligibility and it may be
necessary to pay the balance on the permit to avoid
3. Leave without pay- Personnel leaving campus for an
extended period of time should make arrangements to pay for
the balance due on the permit to avoid cancellation. Failure
to return or cancel a permit will result in a balance on
4. Terminated Faculty/Staff- Exiting employees are no
longer eligible for a permit and must return their permit to
the Parking & Transportation Services Office. A prorated
refund may be issued. Failure to return the permit will
result in additional charges to an account and may prohibit
future permit purchases.
C. New Employees
1. Registration - New employees may register on-line
through their MyCats account. If the account is not
available they must present a completed Permit Application
form with the GCSU ID number filled in to be eligible to
purchase a permit.
2. If not eligible for payroll deductions, the permit must
be purchased in full.
D. Retired Personnel
1. Registration - Retirees are eligible for an Employee
permit at half price, except for reserved spaces. They must
register each summer for a permit valid the following year.
Retirees may only purchase calendar year (twelve month)
E. Family Housing Spouses
1. Spouses of students who are residents of Family Housing
may obtain a permit in a housing lot by presenting a
verification form from the Housing office. Every effort will
be made to accommodate the spouse in the requested lot;
however; in the event there is no space available, a
reasonable assignment will be made.
1. Affiliates are persons who work on campus, but are not
paid through GCSU.
2. Affiliates must visit the Parking & Transportation
Office to complete the registration to request a permit.
Assignments will be based on employment and availability.
Permits must be paid for in full at the time of purchase.
1. Visitors must park in visitor lot or one of the visitor
spaces located throughout campus during permit enforcement
hours. Normal time allotted for a visitor slot, unless
posted otherwise, is 60 minutes without a permit
2. Visitors must display permits, issued by authorized
department personnel, when parking on GCSU lots for more
than 60 minutes
3. Visitors will be responsible for any citation issued.
Immobilization and towing regulations will be enforced.
4. Only Parking & Transportation Services may authorize a
visitor to park in an area not designated for visitors.
Coordination by campus departments with the Parking &
Transportation Services Office prior to the visitor showing
will ensure the appropriate permit is issued and valid.
8.06.07. Permits Usage and General Guidelines
A. General rules regarding standard permits usage and
1. Permits cannot be sold, altered, falsified, or
transferred to another individual. Permits are for use by
the individual issued the permit.
2. Citations will be the responsibility of the registered
holder of the permit displayed on a vehicle.
3. Persons found misappropriating a permit issued to
another will be disciplined, and may lose their campus
4. Regular permits are valid for the academic year.
5. Mid-year permit purchases are prorated in price. The
exception is Reserved Parking, this fee is not prorated and
must be paid in full or via payroll deduction before the
slot is issued.
6. An individual may only be issued one active permit.
7. Permits allow access only to lots in the zone indicated
on the permit. The exception to this rule is that any valid
GCSU permit holder is authorized to park in P (Perimeter)
8. Multi-Access permits may be available to faculty and
staff with approval from Parking & Transportation Services
Office; justification must be provided and an additional
cost may be assessed.
1. Published deadlines will apply for refunds based on the
academic schedule. In general no refunds will be authorized
after 30 days from issuance. Students are not authorized a
refund on their permits
2. Customers leaving GCSU must return the permit to receive
a prorated refund.
3. Refunds will be issued after all remaining debts have
been paid. Customers will be charged from the time the
permit was issued through the full month in which they are
requesting a refund.
4. For customers paying through payroll deductions, refunds
may be available depending on the amount paid to date and
the prorated price of the permit when returned.
5. For customers who purchased the permit by cash, check or
credit card in the Parking & Transportation Services Office,
a refund check will be issued by the GCSU Business Office
and will be mailed unless previous arrangements have been
coordinated with the office.
7. No refund will be given on temporary permits.
8.06.08. Temporary and Replacement Permits
A. Temporary Permits
1. Temporary permits are available to permit holders who
have left their regular permit at home. Two complimentary
permits will be issued with subsequent permits issued at a
cost of $2 per day.
2. Temporary permits are not intended to allow two vehicles
on campus under a single registrant. Such acts will
constitute falsification and be subject to disciplinary
action and fines.
3. Temporary permits cannot be replaced or returned for a
B. Replacement Permits
1. If a windshield decal stops adhering, the permit holder
may obtain a replacement at no charge by returning the
defective permit to Parking Services.
2. If a hang tag malfunctions, the permit holder may obtain
a replacement at no charge by returning the defective permit
to Parking Services.
3. If a permit is lost or stolen, a charge of $5 will be
assessed for the first replacement. Subsequent replacements
will be charged at the full rate of the permit for employees
and $30 for students. Any further use of the permit will
result in a fine and tow fee.
4. Replacement fees are independent of the purchase price.
8.06.09. Special Permits
A. Disability/Handicap Permits
1. Disabled customers must follow the procedures below to
utilize handicap spaces during enforcement hours:
b) Purchase a current GCSU parking permit with a disability
validation. Customers may park in any handicap slot but must
display their handicap permit.
c) The Disability permit and the GCSU parking permit with
the assigned disability validation sticker must be displayed
during enforcement hours. In addition, the state issued
disability placard or license tag must be displayed.
Placards should be placed behind the permit with the
expiration facing the windshield.
d) A properly documented handicap customer may park in any
handicap parking space or standard space provided
appropriate permits are visible.
e) Parking in other reserved parking areas or fire lanes is
prohibited. No one may park in the handicap van access zones
located next to disabled parking spaces.
2. Referent to section 40-6-226 of the Official Code of
Georgia, it is illegal to obtain, alter, or utilize a state
issued disabled permit for fraudulent means. Violators may
be towed and will be referred to the Department of Motor
Vehicle Safety’s Fraud Unit.
B. Multi-Access Permits
1. Multi-access permits are available to faculty and staff
who have a requirement to park in multiple zones on campus.
These permits are issued on a limited basis as space allows.
2. This option is only provided to faculty and staff based
on a written request to the Parking Manager.
3. The cost for a Multi-Access permit can be found in
Attachment 1, Fees and Fines.
a) Multi-access permits are not valid in the following:
i. Fire lanes
ii. Reserved spaces
iii. State Vehicle spaces
iv. Handicap spaces
v. Designated Patient spaces
vi. Customer Parking spaces
vii. Visitor spaces
C. Reserved Permits
1. Reserved spaces may be available to eligible employees
who demonstrate or justify the need to have exclusive access
to a particular designated space. Caps and limits are
established to ensure the proliferation of Reserved spaces
a) Reserved spaces are not guaranteed for the same
individual each year. A Reserved Parking application must
be submitted, with justification and required signatures,
annually (except for President and Vice President).
b) Medical conditions are not normally considered a
justification for being issued a Reserved space.
Individuals should obtain a handicap permit for this
situation if warranted (see Disability / Handicap permits
2. Parking & Transportation Services Office will issue a
lot and slot based on space availability once an application
is submitted. Reserved slots must be reviewed and approved
by the Vice President, Business & Finance.
3. The cost for a Reserved slot is established annually and
is in addition to the Employee Permit fee and is not
pro-rated or refundable. (Refer to Attachment 1, Fees and
8.06.10. Alternative Transportation
N/A at this time. This section established for future use.
8.06.11. Contractor and Construction Parking and Permits
A. Accommodating Construction Projects
1. GCSU is a continually growing institution. Renovations
and new construction work are familiar parts of the
landscape. Parking & Transportation Services Office will
work with contractors to make accessing work sites possible.
B. Construction Zone Parking
1. Representatives of companies involved in construction or
similar renovation projects on campus may park in a
designated job site without a permit. The limited space of
campus makes it necessary to restrict marked construction
vehicles to a staging area. This area should be defined in
cooperation with the site manager, contractor, and Parking &
Transportation Services Office. The contractor may be
assessed a permit fee for the designated space.
C. Contractor Permits
1. When parking outside of a designated construction zone a
permit is required. Permits will be assigned on a space
available basis. Contractors must purchase a Multi Access
permit at a rate of $120 per year which allows them access
to all lots on campus. This rate is prorated throughout the
a) Utilization of Service Vehicle slots by contractors must
be coordinated through Physical Plant and the Parking &
Transportation Services Office.
b) Proper permits must be displayed to avoid citations.
2. When space is available, permits may be sold to specific
lots to contractors for a limited time and are prorated
throughout the year.
3. Contractors may also make arrangements to park personal
and company vehicles in remote lots and shuttle their
employees to the job site.
8.06.12. Vendor Permits
1. Vendors are representatives of companies that maintain
goods and services to fulfill contractual obligations to
GCSU. Vendors may purchase an all access permit with Parking
Services management approval. The cost is set by the VP for
Business and Finance (see Attachment 1, Fees and Fines).
The permit is valid for 12 months and is prorated throughout
a) Vendor permits authorize parking in all lots to
include visitor spaces. However, visitor spaces will be
enforced with appropriate time limits imposed.
b) Service Vehicle spaces may be used provided
coordination with Physical Plant and the Parking &
Transportation Services Office has been accomplished.
8.06.13. Parking Violations and Fines
A. Responsible Party
1. All permits remain the sole property of GCSU for the
valid times specified and cannot be sold, altered,
falsified, or transferred to another individual. It is for
the sole use of the person to which it is issued.
2. Citations will be the responsibility of the registered
holder of the permit displayed on a vehicle.
3. If no permit is displayed, the owner of the vehicle is
B. Violations and Fines. Violations are defined in
this section. The fines imposed for these violations are
reviewed, and if required, adjusted annually by the Vice
President of Business and Finance. These fines are
published as an attachment to this document. (Refer to
Attachment 1, Fees and Fines)
1. Improper or failure to display
Definition: A permit is placed on a vehicle in an area
other than on the rearview mirror or in the bottom corner on
the driver side of the front windshield. Or a vehicle
registered by a permit holder is parked without a visible
permit in their designated lot.
2. No Permit
Definition: An unregistered vehicle is parked in a permit
3. Out of Zone or Region
Definition: A registered vehicle is parked in a lot other
than the designated zone of the permit holder.
4. Alter/Falsify Permit
Definition: Changing or falsifying a permit in any way;
using a stolen, lost, or otherwise deactivated permit; using
a photocopied permit; obtaining a permit for an unauthorized
person or unauthorized use of a permit. Such actions will
make the vehicle in question subject to immediate
immobilization or impoundment. In addition, the owner may be
subject to prosecution. Such permits must be surrendered to
5. Improper Parking
Definition: Failure to pull into a space fully thereby
impeding traffic flow, taking up more than one space,
parking against the flow of traffic, or any other similar
6. Beyond Time Limit
Definition: Parked in a time limited zone (visitor,
loading, etc.) longer than the zone allows without prior
permission from the Parking & Transportation Services
7. Unauthorized Area
Definition: Parking in areas such as construction sites,
designated dumpster sites, state vehicle spaces, other
8. Yellow Zone (towing authorized)
Definition: Parking in any area lined off with yellow
paint, either curb or striped, without prior permission from
the Parking & Transportation Services Office. Towing will be
authorized if the vehicle is not moved within 30 minutes of
9. Handicap Zone (towing authorized)
Definition: Parking in a designated handicap space without
displaying a state issued handicap placard or handicap
license tag. Towing will be authorized if the vehicle is
not moved within 30 minutes of initial citing
10. Handicap Access Zone (towing authorized)
Definition: Parking in the blue striped area next to
11. Sidewalk/Grass (towing authorized)
Definition: Parking on the grass, lawn, landscaping,
sidewalk or any paved area intended for pedestrian use.
12. Fire Lane (towing authorized)
Definition: Parking in an area with signage indicating fire
lane, curb areas painted red, or yellow slash marked areas.
Towing will be authorized immediately upon infraction cited.
13. Closed Area (towing authorized)
Definition: Parking in an area only accessed by proceeding
through a barricade.
14. Obstructing Traffic
Definition: Parking in such a way that traffic, including
campus transit busses, cannot safely pass by.
15. No Parking Area (towing authorized)
Definition: Any area that is designated a No Parking area
with visible signs or any area painted yellow.
16. Reserved Parking (towing authorized)
Definition: Parking in an area designated as reserved,
enforceable 24 hours daily. This includes temporary
reserved spaces identified by cones or signage set by the
Parking & Transportation Services Office.
17. Immobilization (Boots) and Tows
Definition: Excessive fines, blocking traffic, fire lane
violations or similar situations will result in an
immobilization unit being placed on the vehicle and or the
towing of such vehicle to the Towing Company impound lot.
Fee required in addition to the violation for device
18. Storage Fees defined by the towing company
Definition: Impounded vehicles will incur additional fees
for each day they go unclaimed and remain in an impound lot.
19. Event Fine
Definition: Parking in an event restricted lot between
closure and opening time without the proper permit.
C. Impounding / Towing
1. Parking Services reserves the right to impound/tow
vehicles as circumstances warrant including, but not
a) Vehicles parked in areas which create a safety hazard,
such as fire lanes or within ten (10) feet of a fire
b) Vehicles parked in designated Tow Away zones, blocking
delivery areas, reserved spaces, and state vehicles spaces.
c) Vehicles parked in a lot with no permit and the lot is
full impeding current permit holders’ ability to find a
d) Vehicles parked in such a manner as to obstruct vehicle
and pedestrian passage.
e) Vehicles parked on the grass, lawn, landscaping, red or
yellow curbs and striped zones.
f) Vehicles parked in areas that are barricaded for
g) Vehicles parked in handicap spaces without proper
permits. Handicap access zones must be kept open 24 hours a
day for handicap van accessibility.
h) Vehicles displaying a permit which has been reported
lost or stolen or permits which are altered or falsified.
i) Vehicles parked in areas in which emergency utility
repair or grounds maintenance must be done. Attempts will be
made to contact the owner. However, if it becomes necessary
to remove a vehicle, the owner will not be charged a tow fee
provided they are parked legally.
j) Vehicles that have been immobilized, if the fines are
not paid and management makes a decision to tow the vehicle
for safety reasons. The vehicle will be towed to the towing
company impound lot. After 24 hours an additional daily
storage fee will be added to the balance due.
k) Any unclaimed vehicle will be released to a contracted
1. GCSU Parking Services uses immobilization devices
(boots) as a means to detain habitual violator’s vehicles
until all debts are resolved. Infractions which warrant
immobilization include but are not limited to:
a) Accumulation of three or more outstanding citations on a
vehicle or permit. Or fines in excess of $99.00
b) Display of a permit which Parking & Transportation
Services records indicate is stolen, altered or otherwise
c) Vehicles with no current license plate and/or having an
obscured, covered, or altered Vehicle Identification Number
(VIN). Per Georgia State Law OCG 40-4-4, a vehicle’s VIN
must be easily seen.
d) Any unidentified vehicle not registered with Parking
e) Towing is unavailable or impractical.
f) Vehicles will remain immobilized until all outstanding
debt incurred by the violator have been satisfied. This
includes citations on vehicles other than that which is
currently immobilized. If the fines are not paid, the
vehicle will be towed to the towing company impound lot.
After 24 hours, an additional daily storage fee will be
added to the balance due.
E. Habitual Violators
1. Habitual violators are defined as:
a) Customers who accumulate five or more tickets during a
b) Customers who have been immobilized or towed two or more
times during the academic year.
2. Continued violations will result in:
a) An immediate immobilization or tow.
b) Forward of the case file to the University Judicial
Council Office. Resulting sanctions are established in the
Official Code of Conduct and can result in community service
or other sanctions.
F. Payment of Fines
1. Permit Holders and/or Vehicle owners will be responsible
for all citations issued.
2. Citations issued to a vehicle displaying a permit will
be the responsibility of the registered permit holder.
3. Students will have all identified citation balances
transferred to their Student Account. Payments may be made
at the Parking & Transportation Services office, the
Business office, or on-line if available. Excess fines
(defined as 3 or more) or immobilization fees may only be
paid at the Parking & Transportation Services office.
4. Employees may pay at the Parking & Transportation
Services office, the Business office, or on-line if
available. Delinquent balances may be collected through
payroll holds from eligible employees.
5. Visitors may pay at the Parking & Transportation
Services office via mail, the Business Office or on-line.
6. Citations on unregistered vehicles will be connected
through inquiry with the Georgia Department of Motor Vehicle
7. Non-payment or late payment of citations may result in a
flag/hold on the student’s record or employee payroll.
Immobilization or impoundment, and additional fines may be
a) Fines are payable within fourteen (14) days of citation
issue before accruing late fees as prescribed in Attachment
1, Fees and Fines.
b) Late fees will begin accruing on the 15th day
following citation issue at a work-day daily rate. The
maximum late fee may not exceed double the fine amount.
8. Towing fees are the responsibility of the issued
offender and are not included in the established fines. If
a tow has been called for, the offender is responsible for
the call out fee whether the tow was conducted or not.
G. Other Violations and Penalties
1. Persons involved with, but not limited to the following
actions may be assessed replacement fees and/or prosecuted:
a) Damage to university property, such as lots, signs,
boots, or gate equipment.
b) Destroying, removing, taking, or mutilating traffic
control signs, reserve signs, or other special signs.
Possession of stolen property, including permits.
c) Possession of forged permits or other official
d) Tampering with fire safety equipment.
e) Unauthorized removal of immobilization devices.
A. General information
1. A Citation Appeal must be formally filed within fourteen
(14) calendar days of the issue date to ensure late fees are
2. All appeals must be done in writing. Appeals should be
accomplished online if possible. When extenuating
conditions warrant appeals may also be sent via mail, or in
person at the Parking & Transportation Services office.
3. There are regularly scheduled hearings provided by the
Parking & Transportation Services Office through a Parking
Appeals Committee (PAC). The PAC is comprised of selected
volunteers from students, faculty, and staff and are not
employees of Parking & Transportation Services.
a) Parking & Transportation Services employees will attend
the hearing to act as facilitators and to provide factual
information regarding processes and/or lot composition.
b) They may not issue a decision/vote unless asked by the
hearing committee to render a vote.
4. Those wishing to appeal may personally present their
case in addition to the written appeal and submit any
evidence or documentation to the hearing for consideration.
a) Appeals are weighted toward the citing officer given the
checks and balances process used in issuing a citation.
Verbal or written statements alone will have minimal effect
and should have conclusive evidence before consideration is
given to dismiss a citation.
b) Receipts, pictures, and other documentation may be
necessary to prove a citation was errantly issued.
5. Appeal Criteria:
a) The following shall be grounds
for which an appeal will be
1) Substantial and valid evidence
that the alleged parking violation was not committed is
2) The violation charged occurred
under circumstances where the appellant believed he or she
was not committing a violation, and where a reasonable and
prudent person under the same or similar circumstances would
have acted in the same manner as the appellant.
3) Appellant was misinformed by GCSU
personnel, and can verify this misinformation.
b) The following reasons are not
considered valid and will not be accepted by PAC:
1) Lack of knowledge of the
2) Tardiness due to class or
3) Disagreement with amount of fine.
4) Violation was of short duration.
5) The lot in which the violation
occurred was not full.
6) Appellant's designated lot was
7) Appellant does not submit
appropriate documentation that verifies that GCSU personnel
4. Immobilizations and tow fines will not be considered for
appeal. Any errors in boot or tow violations must be
appealed through the Parking & Transportation Services
5. Notifications of appeal decisions are made
electronically. Customers with an Online Account via
MyCats access may view decisions via the Parking &
Transportation Services web site.
6. The Parking Appeals Committee normally meets once each
month. Supplemental or additional meetings may be conducted
under special circumstances. All meetings will be posted on
the Parking & Transportation Services web site and the
Announcements section on the GCSU MyCats web access.
7. The PAC decision on appeals
normally constitutes the final decision on the matter.
However, individuals who consider their appeal was not
conducted fairly or have evidence that undue bias may have
been a factor in the decision can request their case be
submitted to the VP for Business and Finance for review.
a) Prior to submitting an appeal to
VPBF, the outstanding fine must be paid. If the appeal is
upheld then all debts are satisfied. If the appeal is
overturned a full refund for the fine amount will be
rendered to the customer.
B. Visitor Appeals
1. Visitors are those individuals who are not associated
with Georgia College & State University and are neither
students nor employees.
a) Visitors may appeal via mail, fax, or in person.
b) Citations older than fourteen calendar days may not be
appealed. If a citation is dismissed, a refund will be
c) Visitor appeals are reviewed by Parking & Transportation
Services personnel and take into consideration factors such
as previous citations.
C. Student Appeals
1. For the purpose of appeals, an individual is considered
a student 24 months after last enrollment. All students
driving on campus are responsible for knowing the parking
regulations and rules as established in this document and
other informational sources.
a) Citations issued to students will be transferred to
b) Appeals will not defer transfer of fines to Student
Accounts or payment obligation. Citations older than
fourteen calendar days must be paid before an appeal will be
considered. If a citation is dismissed, a refund will be
c) If a citation is appealed and dismissed, the student
will be issued a credit to their student account or a refund
check will be issued by the Business office.
d) Students need to appeal citations electronically via the
online access through their MyCats account. There is an
option, for extenuating circumstances, whereby appeals may
be submitted via a form at the Parking & Transportation
Services office. Email appeals will not be accepted.
D. Faculty/Staff Appeals
1. For the purposes of appeal, individuals are considered
employees if they work for and are paid by GCSU or for a
university affiliated department.
a) Employees may appeal citations electronically via their
MyCats access, via mail or at the Parking & Transportation
Services office in person. E-mailed appeals will not be
b) Citations older than fourteen calendar days must be paid
before an appeal will be considered. If a citation is
dismissed, a refund will be issued.
"For current lot designations, please visit the GCSU Parking &
Transportation Services web site at www.gcsu.edu/parking."