STAFF COUNCIL MEETING
Thursday, March 16, 2006
2:00pm, Chappell 102
Present: Gina Peavy (presiding), Vicki Folendore, Carol Brown, Patrice Terrell, Ruby Griffin, Monica Wood, Lilia Biktyakova, Jen Russell, Janie Dunn, Neil Jones (by speaker phone) Excused: Ann Portwood. Absent: Randy Gilman, Myrna Olsson-Owen.
Guest: Chad Crabtree
Call to Order: Gina Peavy called the meeting to order at 2:00pm.
New Business:
Chair-elect nominations called for and Vicki Folendore was nominated and elected unanimously.
Changes to the Staff Council By-Laws
o The changes to the Staff Council By-Laws were reviewed and approved as changed.
Delegate Elections
o Patrice Terrell to coordinate Staff Council delegate election for the Business & Finance Division
o Monica Wood to coordinate delegate elections for Enrollment Services.
o Neil Jones to coordinate delegate elections for Academic Affairs.
o Gina Peavy to coordinate delegate elections for Student Affairs & the Library.
o Vicki Folendore to coordinate delegate elections for University Advancement.
New Employee Orientation
o A discussion was held concerning the purchasing of drinks and snacks for the New Employee Orientation meetings held by Human Resources. Several ideas were brought up and it was decided that a discussion would be had with Sodexho regarding the purchasing of bulk items.
o There was a motion made and approved to set aside $300 of the Staff Council Funds to be used for these purchases.
Parking Update
o Ruby Griffin gave an update on the Parking & Transportation Proposal that will be shared at the March 22 Campus-wide Forum to be held in Russell Auditorium.
Staff Excellence Award Ceremony Update
o It was decided that the next Staff Excellence Award ceremony would be held on April 27, 2006 at the Maxwell Student Union Lounge.
o Julia Huprich was elected to chair the Staff Excellence Award Committee for Spring Semester. Those who volunteered to help Julia on this committee are: Patrice Terrell, Gina Peavy, Vicki Folendore, Monica Wood, Randy Gilman, and Janie Dunn.
Budget
o A discussion was held on how to spend the excess Staff Development funds for FY06. Neil Jones said that in the past excess funds were used to purchase computers for the physical plant or to upgrade existing physical plant computers.
o Patrice Terrell suggested upgrading the New Employee Brochure as well as purchasing t-shirts for new employees as a welcome gift.
o There was a suggestion to purchase t-shirts and pens for the Staff Council members.
o A suggestion was made that some of the excess Staff Development funds be used for a Staff Council members Retreat.
Patrice Terrell will head up a committee to plan a Staff Council Retreat for current Staff Council members. This retreat could be sometime in June 2006.
Neil Jones will discuss the possibility of a Staff Council Retreat with Dr. Leland.
o People to check out the possible uses of the Year-End Staff Council money:
Staff Council Retreat Patrice Terrell
New Employee Brochure Gina Peavy
Computers for Physical Plant Neil Jones
T-Shirts Gina Peavy
There will be a called meeting on Thursday, April 6, 2006, at 2pm in Chappell Hall 102.
The meeting was adjourned.