Staff Council meeting
Thursday, January 11, 2007
2:00 p.m., 301 Parks Hall
Present: Maria Gordon, Karen Higgs, Patti Weimer, Lilia Biktyakova, Janie Dunn, Toi Franks, Julia Huprich, Neil Jones, Lee Snelling, Stacey Milner, Monica Wood, Keeno Weaver, Gina Peavy, Lori Watson, Jamie Wright, Vicki Folendore, and Jen Maraziti
Absent: Ruby Griffin and Joe Windish
Guests: Danielle Fields and Carol Brown
Call to Order: Gina Peavy called the meeting to order at 2:08 p.m.
Approval of Minutes: A motion was made, seconded, and approved to accept the minutes of the November meeting as written.
Committee Reports:
a) New Employee Mentoring (Karen Higgs & Lori Watson) – The committee has already met several times this year in an effort to build the framework for the program. Dianne Kirkwood, Director of Human Resources, has agreed to share ownership of the program with Staff Council once it is implemented. They distributed a handout that may be viewed at http://info.gcsu.edu/intranet/staff_council/campus_connections.htm.
b) Adoption of a Family for Holidays (Lori Watson) – Lori presented a slideshow of photos of Staff Council members delivering the gifts to the adopted family. A local church donated a gift certificate to a local grocery store after we delivered the gifts. We plan to mail it to the family, along with pictures from the slideshow.
Reports from Representatives:
a) Staff Excellence plaque (Jamie Wright) – Jamie reported that the Staff Excellence plaque that is housed in Human Resources is now full. She presented quotes for replacing the plaque with either the same size or larger. We decided to purchase the same size plaque as the one we currently utilize.
b) Staff contact information on GCSU website (Karen Higgs) – Karen noted that only faculty contact information is listed under the departments on the official GCSU website. Gina Peavy noted that a change to the official site must be approved by a Vice President. Neil Jones volunteered to present this information to Dr. Gormly.
c) Treasurer’s Report (Karen Higgs) –
Foundation account $ 172.06 expenditures
$ 975.39 expenditures pending
$1852.55 balance
General account $5498.00 expenditures
$ 449.00 expenditures pending
$4053.00 balance
Upcoming expenses include the ice cream social & Spring Staff Excellence Award Ceremony. In the past, any surplus funds were used to help a department on campus. Gina Peavy noted there was a need for cameras in GCSU Public Safety vehicles. The cameras assist the presentation of evidence in court. Currently, only two patrol vehicles have cameras and they were purchased by an individual rather than GCSU.
e) Nomination form for Staff Council delegates (Monica Wood & Karen Higgs) – They proposed creating an approval form that a delegate’s supervisor would sign concerning the time commitment required by Staff Council. Currently, one division has a similar system in use that utilizes email correspondence between the Vice President & Department Heads.
Old business:
None
New business:
a) Upcoming Staff Council elections (Gina Peavy) – The Nomination & Elections Committee is composed of the following delegates: Lori Watson, Patti Weimer, and Lilia Biktyakova. The following representatives are rolling off this year: Ruby Griffin, Neil Jones, Lilia Biktyakova, Janie Dunn, Jen Maraziti, and Vicki Folendore. Each unit with a delegate rolling off will have someone responsible for soliciting nominations and calling for votes. New delegates should be in place prior to the meeting on February 22 to allow participation in officer elections for next year.
b) Current Chair-Elect (Vicki Folendore) – Vicki announced she will be unable to serve as Chair next year due to work obligations. The delegates rolling off this year are eligible to serve as Chair-Elect. These delegates will be contacted regarding their willingness to serve, if elected. Vicki volunteered to collect votes for her replacement via email. The delegate elected will shadow Vicki for the remainder of the year.
Announcements:
a) TAP – A concern was raised regarding the denial of TAP funds to a GCSU employee. After further study, it was determined the Board of Regents policy stated successful admission into the institution was a requirement of TAP.
b) Employee Handbook – A concern was raised regarding the updating of the GCSU Employee Handbook. Upon contacting Human Resources, we were informed the handbook update was in progress. The update includes the removal of the date on the cover of the handbook.
c) Bobcat Ramble – We were reminded to pick up Bobcat Ramble information to present to local PTA organizations.
Adjournment:
The meeting was adjourned at 3:05 p.m. Regularly scheduled meetings are: February 22 (officer elections), March 8 and May 17. All meetings are scheduled for 2:00. Other meetings may be added as needed and regularly scheduled meetings may be changed in the event of scheduling conflicts.